Data Protection Declaration

ARTPOOL Communication Services takes the protection of personal data seriously. On our web portal www.artpool.de, data is collected anonymously and not personally identifiable. Only if you write to us by e-mail or contact form, we will ask you for your contact data, e.g. to process your request for quotation. We only pass on your data to third parties within the framework of the legal requirements. You can object to the processing of your data at any time. The following sections of the data protection declaration inform you about our data protection regulations and the claims and rights to which you are entitled in accordance with Articles 13, 14 and 21 of the EU Data Protection Basic Regulation (DSGVO).

1. Who is responsible for data processing and whom can I contact
Responsible for data processing is ARTPOOL Communication Services GbR. All data as follows:
ARTPOOL Communication Services,
Alois Mangler, Jessica Schamberger und Daniel Mangler GbR
Mövenstrasse 15
D-85652 Pliening/Landsham
Managing Director: Alois Mangler
Telephone number: +49(89)468249
E-mail address: datenschutz@artpool.de

2. Basic information on data processing and legal bases
2.1. This data protection declaration informs you about the type, scope and purpose of the processing of personal data within our online offer and the websites, functions and contents connected with it (hereinafter jointly referred to as "online offer" or "website"). The data protection declaration applies regardless of the domains, systems, platforms and devices (e.g. desktop or mobile) on which the online offer is executed.

2.2. The terms used, such as "personal data" or their "processing", we refer to the definitions in Art. 4 of the Basic Data Protection Regulation (DSGVO).

2.3. The personal data of the users processed within the scope of this online offer include
  • inventory data (e.g. e-mail addresses, first and last names, address and other communication data)
  • Contract data (e.g. services used, names of clerks, payment information)
  • Usage data (e.g. the visited web pages of our online offer)
  • Interest in our services and products
  • Content data (e.g. entries in the contact form).
2.4. The term 'users' covers all categories of data subjects. These include our business partners, customers, interested parties and other visitors to our online offer. The terms used, e.g. "user", are to be understood in a gender-neutral way.

2.5. We process personal data of users only in compliance with the relevant data protection regulations. This means that the data of the users are only processed if a legal permission is available. I.e., especially if:
  • data processing for the provision of our contractual services (e.g. processing of orders) as well as online services which are necessary or legally required.
  • a consent of the users is present
  • on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation and security of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO, in particular in measuring reach, creating profiles for advertising and marketing purposes as well as collecting access data and using the services of third parties.
2.6. We would like to point out that the legal basis of the consents is Art. 6 para. 1 lit. a. and Art. 7 DSGVO, the legal basis for processing for the purpose of fulfilling our services and implementing contractual measures is Art. 6 para. 1 lit. b. DSGVO, the legal basis for processing for the fulfilment of our legal obligations Art. 6 para. 1 lit. c. DSGVO, and the legal basis for processing to safeguard our legitimate interests Art. 6 para. 1 lit. f. DSGVO is.

3. Security measures
3.1. We take organisational, contractual and technical security measures in accordance with the state of the art to ensure that the provisions of the data protection laws are complied with and to protect the data processed by us against accidental or intentional manipulation, loss, destruction or access by unauthorised persons.

3.2. The security measures include in particular the encrypted transmission of data between your browser and our servers.

4. Passing on data to third parties and third party providers
4.1. Data will only be passed on to third parties within the framework of the legal requirements. We will only pass on user data to third parties if this is necessary for contractual purposes, e.g. on the basis of Art. 6 Para. 1 lit. b) DSGVO or on the basis of justified interests according to Art. 6 Para. 1 lit. f. DSGVO in the economic and effective operation of our business operations.

4.2. If we use subcontractors to provide our services, we take appropriate legal precautions as well as appropriate technical and organisational measures to ensure the protection of personal data in accordance with the relevant legal provisions.

4.3. If content, tools or other means from other providers (hereinafter collectively referred to as "third parties") are used within the scope of this data protection declaration and their registered office is located in a third country, it is to be assumed that data is transferred to the countries in which the third parties are located. Third countries are countries in which the DSGVO is not directly applicable law, i.e. countries outside the EU or the European Economic Area. Data is transferred to third countries either if there is an appropriate level of data protection, user consent or other legal permission.

5. Provision of contractual services
5.1. We process inventory data (e.g. e-mail address, names of contact persons, address and other communication data such as telephone and fax), contract data (e.g. services used, names of clerks, payment information) for the purpose of fulfilling our contractual obligations and services in accordance with Art. 6 para. 1 lit b. DSGVO.

5.2. Within the scope of registration and renewed applications as well as the use of our online services, we store the IP address and the time of the respective user action. The storage is carried out on the basis of our legitimate interests and as protection against misuse and other unauthorised use. This data will not be passed on to third parties unless it is necessary to pursue our claims or there is a legal obligation to do so in accordance with Art. 6 Para. 1 lit. c DSGVO.

5.3. We process usage data (e.g. the visited websites of our online offer, interest in our products) and content data (e.g. entries in the contact form or user profile) for advertising purposes in a user profile in order to show the user e.g. product information based on the services they have used so far.

6. Making contact
6.1. When contacting us (via contact form or e-mail), the user's details are processed for the purpose of handling the contact request and its processing in accordance with Art. 6 Para. 1 lit. b) DSGVO.

6.2. User information may be stored in our customer relationship management system ("CRM system") or similar databases.

7. Collection of access data and log files
7.1. On the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f DSGVO data about every access to the servers on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited site), IP address and the requesting provider.

7.2. For security reasons (e.g. to clarify misuse or fraud), log file information is stored for a maximum of seven days and then deleted. Data whose further storage is required for evidential purposes is excluded from deletion until final clarification of the respective incident.

8. Cookies & range measurement
8.1. Cookies are information that is transferred from our web server or web servers of third parties to the web browsers of the users and stored there for later retrieval. Cookies can be small files or other types of information storage.

8.2. Users are informed about the use of cookies in the context of pseudonymous range measurement within the scope of this data protection declaration.

8.3. If the users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

8.4. You can object to the use of cookies, which serve to measure reach and advertising purposes, via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org/) and additionally the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

9. Integration of third-party services and content
9.1. Within our online offer, we set the following priorities on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO), we use content or service offers from third parties in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content"). This always presupposes that the third-party providers of such content are aware of the IP address of the users, as without the IP address they would not be able to send the content to their browsers. The IP address is therefore required to display this content. We make every effort to use only such content whose respective providers use the IP address only to deliver the content. Third party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. Pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information on the browser and operating system, referring web pages, visiting time and other details on the use of our online offer, as well as being able to be linked to such information from other sources.

9.2. The following presentation offers an overview of third-party providers and their contents, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, the possibility to object (so-called opt-out):

1. External fonts from Google, Inc. www.google.com/fonts ("Google Fonts"). The integration of Google Fonts is done by a server call at Google (usually in the USA). Privacy Policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.
2. Maps of the "Google Maps" service provided by the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.
3. Videos from the "YouTube" platform of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: www.google.com/policies/privacy/, Opt-Out: www.google.com/settings/ads/.
4. External code of the JavaScript framework "jQuery", provided by the third-party provider jQuery Foundation, jquery.org.
5. Content Delivery Network Cloudflare, provided by the third-party provider www.cloudflare.com

10. Rights of users
10.1. Users have the right to request information free of charge about the personal data we have stored about them.

10.2. In addition, users have the right to correct inaccurate data, restrict processing and delete their personal data, if applicable, to assert their rights to data portability and, in the event of suspected unlawful data processing, to lodge a complaint with the competent supervisory authority. The data protection supervisory authority responsible for us is: The Bavarian State Commissioner for Data Protection, Postfach 22 12 19, 80502 Munich, Germany

10.3. Users may also revoke their consent, in principle with effect for the future.

11. Deletion of data
11.1. The data stored with us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any legal storage obligations. If the user data is not deleted because it is required for other and legally permissible purposes, its processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to user data that must be retained for commercial or tax reasons.

11.2. In accordance with legal requirements, data is stored for 6 years in accordance with § 257 Paragraph 1 HGB (trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 Paragraph 1 AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc.).

12. Right of objection
12.1. Users can object to the future processing of their personal data in accordance with legal requirements at any time. The objection may be lodged in particular against processing for direct marketing purposes.

13. Changes to the data protection declaration
13.1. We reserve the right to amend the privacy policy in order to adapt it to changed legal situations or in the event of changes to the service and data processing. However, this only applies with regard to declarations on data processing. Insofar as the consent of the users is required or components of the data protection declaration contain regulations of the contractual relationship with the users, the changes are only made with the consent of the users.

13.2. Users are asked to inform themselves regularly about the content of the data protection declaration.

Last update: 29-June-2020
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